Privacy Policy

1. Introduction

MeetreAI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Trello Power-Up application.

2. Information We Collect

2.1 Trello Data

When you authorize MeetreAI, we access the following Trello data:

• Board Information: Board names, lists, and cards
• Card Details: Card titles, descriptions, due dates, labels, and members
• User Information: Your Trello username and email (if provided by Trello)
• Activity Data: Actions performed on cards and boards

2.2 Usage Data

• Features you use within the Power-Up
• Interaction timestamps and frequency
• Error logs and diagnostic information

2.3 Meeting Data

When you use our meeting-to-cards feature, meeting content is:

• Processed using AI transcription services
• Deleted from our servers within 24 hours of processing
• Never shared with third parties except for processing

3. How We Use Your Information

We use the collected information to:

• Provide and improve MeetreAI functionality
• Task prompt text generation and extract actionable items
• Generate AI-powered insights and analytics
• Sync data between Trello and our services
• Provide customer support and respond to inquiries
• Monitor and analyze usage patterns to improve the service
• Detect and prevent technical issues or security threats

4. Data Storage and Security

4.1 Where We Store Data

• Authentication Tokens: Stored securely in Trello's encrypted storage
• Analytics: Aggregated, anonymized data stored in PostgreSQL

4.2 Security Measures

• All data transmission uses HTTPS encryption (TLS 1.3)
• API keys and tokens are encrypted at rest
• Regular security audits and updates
• Access controls and authentication for all services
• Automatic deletion of temporary processing data

5. Data Sharing and Disclosure

5.1 Third-Party Services

We use the following third-party services:

• Groq: For AI text processing and task extraction
• Hetzner: For hosting our application infrastructure (EU-based)

These services may process your data according to their own privacy policies. We ensure all partners comply with GDPR and data protection standards.

5.2 When We Share Data

We only share your data when:

• Required by law or legal process
• Necessary to protect our rights or safety
• You explicitly consent to sharing
• Processing with trusted service providers (under strict agreements)

6. Your Rights and Choices

6.1 Access and Control

You have the right to:

• Access: Request a copy of your data
• Correction: Update incorrect or incomplete data
• Deletion: Request deletion of your data
• Portability: Export your data in a standard format
• Revoke Access: Remove MeetreAI authorization from Trello at any time

6.2 How to Exercise Your Rights

To exercise any of these rights, contact us at hello@meetreai.com

7. Data Retention

• Active Data: Retained while your Trello integration is active
• Logs: Retained for 90 days for debugging purposes
• After Uninstall: All your data is deleted within 30 days

8. Cookies and Tracking

MeetreAI uses minimal cookies and tracking:

• Session Cookies: To maintain your login state
• Analytics: Anonymous usage statistics (no personal identification)
• No Advertising: We do not use cookies for advertising purposes

9. Children's Privacy

MeetreAI is not intended for users under 13 years of age. We do not knowingly collect data from children. If you believe a child has provided us with personal information, please contact us immediately.

10. International Data Transfers

Your data may be transferred to and processed in countries outside your residence. We ensure adequate protection through:

• Standard Contractual Clauses (SCCs)
• GDPR-compliant data processing agreements
• Privacy Shield certifications where applicable

11. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes by:

• Updating the "Last Updated" date at the top
• Sending an email notification (if you've provided one)
• Displaying a notice in the Power-Up

12. Compliance

MeetreAI complies with:

• GDPR (General Data Protection Regulation)
• CCPA (California Consumer Privacy Act)
• SOC 2 Type II standards (in progress)
• Trello's Platform Privacy Guidelines